To support the parishes of St John Vianney, St Mark’s, St Cuthbert’s, and the Parish Priest with general administration.
Duties and Responsibilities
* Respond to enquiries by telephone, e-mail or written correspondence
* Welcome and support visitors to the parish office
* Support the Parish Finance Committees to maintain effective systems:
* Pay invoices and other expenditure and file all related documents
* Maintain book-keeping records on a weekly basis
* Update the Online Parish Accounting System (OPAS)
* Liaise with suppliers, contractors and rental companies for parish properties on behalf of the Committees
* Support and liaise with the Parish Gift Aid Organisers
* Provide quarterly finance reports for the Committees
* Full management of the bookings for the hire and use of the Parish hall
* Prepare, copy and distribute the parish newsletter
* Prepare the weekly mass PowerPoint presentations
* Provide general administration including typing, production of publicity materials as required
* Support delivery of Parish social events as required
* Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy
* Record the minutes of Parish Council and Finance Committee meetings as required
* Respond to enquiries for certificates of baptism etc.
* Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals
* Support with the management of parish properties by monitoring all issues and logging safety checks etc.
* Support Parish Health and Safety by maintaining a schedule of Health and Safety inspections
* Update the parish website and social media
* Order and distribute parish resources
* Undertake other reasonable duties by request of the parish priest